Your human resources team is a crucial part of your business, regardless of how small or how large your organization is. They ensure your company’s biggest asset – your employees – are happy, well-taken care of, and feel excited to come to work every day. When your employees are happy, they are more productive and motivated and better contribute to the growth of the company. Without HR managing your employees and making sure issues are resolved, requests are handled and needs are met, employees become disgruntled and less motivated to work for you.
It essentially boils down to how effectively you can manage your human resources team. The better you manage them, the better they can manage your employees, and the more they can contribute to the success and health of your organization.
So, how do you make sure your human resources team is running as efficiently and as effectively as possible? Here are two simple ways you can streamline your HR department and their workflows.
Automate wherever possible
Take your audit to the very basics and look at all of your HR workflows and processes. When auditing your existing processes, ask yourself two questions: is this process required, and is the process as efficient as possible?
If the answer to the first question is no, feel free to eliminate it. You don’t want your team wasting time on a task that isn’t necessary just because you’ve always done it in the past. It’s important for your processes to evolve as your business does, so don’t be afraid to end unnecessary tasks.
If the answer to the second question is no, evaluate how it could be better by asking those who complete the process what the pain points are. This will give you a good understanding of what the outcome is and what’s slowing your team down.
Sometimes the pain point could be the nature of the task itself. For example, manually inputting employee hours and completing payroll duties is tiring and tedious. Tasks like these can be easily automated with HR software like peoplexcd.com. The software from XCD will get the job done much faster and without the chance of human error. Automating any and all processes that you can, and which make sense to do, will free up your HR team’s time to work on more important big-picture tasks.
When offices became fully computerized, there were predictions that paper usage would drop. Instead, paper usage has risen and demand is expected to double before 2030. This may seem counter-intuitive since everything is digitized these days, but having computers and printers readily available actually makes it easier to print off anything you want.
You don’t need paper in your office anymore, however. Everything can be organized through software and kept digitally, particularly in your HR department. Implement a document management system to keep all your files organized. Your team won’t have to spend time looking for physical papers when they could instead find what they’re looking for in a few clicks. All your employee files are in one place and can give you a complete overview. Document management systems can also help increase security by locking up documents with a password in case you’re worried about confidential files.